Job Description

We are seeking a part-time Events Manager to support the planning and execution of an event scheduled for November 18th . This individual must also be available to work the evening of the event.

Role Overview

We are looking for a mid-level Events Manager to work approximately 20 hours per week . This role will report to the Regional Director and oversee event logistics, project management, and administrative coordination.

Key Responsibilities

Event & Logistics Management

• Lead project management for all event logistics
• Support finalization of leadership list and program details
• Draft, review, and manage event communications and landing page content
• Oversee invitations, tribute book, ads, donor lists, and RSVP tracking
• Manage vendor coordination (caterers, decorators, A/V, photographers, security, etc.) and budgets
• Develop event program layout, seating arrangements, sponsorship materials, and donor recognition
• Coordinate dcor, catering, contracts, payment schedules, and event-day run-of-show
• Supervise volunteer recruitment, management, and acknowledgments
• Manage pre-event communications, Know Before You Go emails, and post-event thank-you outreach
• Lead on-site event management, including A/V run-throughs, guest coordination, and program flow
• Conduct post-event wrap-up including materials return, vendor payments, and debriefs

Development & Donor Engagement

• Conduct donor research and identify potential prospects
• Support tribute committee with solicitations and relationship management
• Track donations, pledges, and sponsorship outreach

Communications

• Draft event-related emails, donor communications, and speeches
• Assist with press coordination and event-related writing needs

Speaker Coordination

• Provide logistics and communication support for featured speakers, including travel and speech preparation

Location Westchester County/Fairfield

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