Job Description

Job Description

We are seeking a highly organized, multi-talented individual to take the reins as Office Manager for a fast-paced, thriving technology company of approximately 150 employees.

This role is critical to supporting our sales team, corporate departments, and executive leadership, including the CEO. The Office Manager plays a central role in keeping daily operations running smoothly and efficiently.

In addition, this position is responsible for coordinating and planning company meetings and events. As a leader in video-based training, our office also houses a video production studio, which the Office Manager helps support and oversee as part of our dynamic workplace environment.

Administrative

• End-to-end office management. Need to manage all elements of the office so it’s ready for each team as needed
• Work with all major department heads on projects (about 50% of the time)
• Support and help plan (with our CEO and CFO) the following:

Company culture events

Philanthropic events

Sales and manager meetings

Christmas party

• Company Amex and expense reporting
• Assist the Finance team on reconciliations
• Help manage the wellness budget for office and event expenses with the CFO
• Oversees the scheduling and coordination of producer recording sessions with contract instructors in support of the Operations Department

Office Management

• Ordering and managing inventory for the office and remote employees
• Facilitating building maintenance and suite alterations
• Schedule work orders
• Help prepare the office for Zoom and Teams meetings
• Maintain break room supplies such as coffee, snacks and drinks
• Track supply levels and reorder as needed
• Stock product
• Organize in-office sales team monthly lunches including:
• Order/pick-up or delivered/set-up/clean-up
• Parking and building key management
• Coordinate with IT and facilitate equipment being sent to remote employees

What You Need:

• Be able to walk into a room and recognize what needs attention
• To be tech savvy- good with technology and working with various computer software systems with the ability to learn quickly
• Outgoing and excited to work with numerous managers and leaders on various projects
• Open to continuous self-improvement, must be coachable and thrive on training and mentoring
• Take pride and ownership for the office appearance
• Should be at least a mid-level user level on Microsoft Office, Teams and Zoom

We Provide You:

• Low deductibles for Medical, Dental and Vision plans through United Healthcare national networks
• 15 PTO days annually, 7 Federal Holidays, plus 3 floater days – increasing with tenure
• 1-year free Apple Fitness+ membership, Employee Assistance Program, and more if you’re enrolled in medical coverage
• Health Savings (HSA) and Flexible Spending (FSA) Accounts
• Generous Life Insurance Policy at no cost to you
• 401(k) retirement savings plan

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