Job Description

Assistant, Contract Administration

We are looking for a highly detail-oriented and proactive Assistant to join our Contract Administration team. Based in Nashville, this role supports the onboarding, interpretation, and administration of our client agreements, a crucial step in ensuring we deliver accurate, timely royalty collections and reporting to our creators.

You'll play an essential part in maintaining the integrity of our publishing agreements within Kobalt's bespoke operational systems and supporting ongoing contract workflows. This is an excellent opportunity for someone early in their career who enjoys solving technical challenges, has a curious mindset, and thrives in a fast-paced, team-oriented environment.

What You'll Do

• Interpret and input key terms from publishing agreements, including Schedule 1s, into our proprietary operations system
• Track and manage amendments or renewals to ongoing client contracts
• Act as a first point of contact for internal queries related to contract terms and make relevant updates in systems as needed
• Support strategic initiatives within the department by helping document, streamline, and improve contract-related workflows
• Monitor internal shared inboxes and help triage contract or metadata queries
• Conduct rights checks to confirm agreement terms and conditions prior to onboarding
• Assist in maintaining accurate records, tracking logs, and system documentation
• Provide general administrative support to the broader Contract Administration team
• Handle high-volume deliveries efficiently by mapping datasets into our internal custom template

What You'll Bring

Preferred:

• Experience working in an administrative or detail-driven role
• Ability to work accurately and efficiently with large volumes of data or documentation
• Strong organizational skills and ability to prioritize multiple projects
• Excellent written and verbal communication skills, especially when liaising with internal stakeholders
• A self-starter attitude with a desire to learn and take initiative

Additional Skills That Could Add Value:

• Familiarity with music publishing contracts or copyright agreements
• Basic understanding of music rights, royalties, or IP management
• Experience working with bespoke systems or music metadata databases
• Proficiency in tools like Google Workspace, Excel/Sheets, or Monday.com

What Success Looks Like:

By Month 3: You'll be confidently supporting onboarding workflows, data entry, and internal queries with minimal supervision

By Month 6: You'll own key contract input responsibilities, consistently delivering accurate updates and demonstrating understanding of publishing terms

By Year 1: You'll proactively contribute to team improvements and process documentation, and act as a trusted collaborator on strategic contract registrations and work ingestions.

Key Behaviours for Success:

Collaboration & Teamwork: You'll actively participate in team activities, support cross-functional workflows, and share information openly with colleagues in Legal, Royalties, Creative, and beyond. Your collaborative approach will help resolve issues constructively and keep projects moving efficiently.

Communication: You'll communicate clearly and professionally, ensuring key contract details are accurately conveyed across systems and stakeholders. By listening actively and adapting your communication style to your audience, you'll help foster alignment and minimize misunderstandings.

Time Management & Prioritization: You'll manage a varied workload with precision, balancing data entry, internal queries, and contract tracking. Strong organization and planning skills will enable you to meet deadlines and support the smooth administration of client agreements.

Interview Process

• Introductory call with a member of our Recruitment Team
• Interview with the hiring manager
• A take home exercise
• Final stage interviews onsite in our Nashville office.

We aim to complete the full interview process from initial application to offer within three working weeks. While we do our best to meet this timeline, there may be occasional delays. If that happens, our Recruitment Team will keep you updated every step of the way.

Why Choose Us:

At Kobalt, we've championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We're proud to work with some of the world's most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag'n'Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We're a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we're happy to help.

If this sounds like you, then please share your story by filling out the application below.

IMPORTANT NOTICE: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

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